WCED 043

Accessing WCED 043 report

To access WCED 043, go to School and click WCED 043 under Reports. The report content depends on the 043 entries created in the system.
There are two forms for WCED 043 in the system. To use a new WCED 043 form, select the Use new form for WCED 043 report checkbox in Quick menu > Settings > School. To use a standard WCED 043 form, clear the Use new form for WCED 043 report checkbox in Quick menu > Settings > School.

Creating 043 Entries

To create 043 entries in RSM, you'll need to analyze your WCED 043 form and create the same entries in the system.
  1. Go to School and click WCED 043 entries.
  2. Double-click Income and specify 1 in the Order field. You can start with Expenses if they appear first in your WCED 043 form.
  3. Click Save and close.
  4. Create your income entries starting from the first one in the list.
To create a parent group for other entries:
  • Click Create group.
  • Enter the Description and Parent. For example, it can be Income for an income entry.
  • Specify the Order in which it appears in your WCED 043 (only for the standard report form).
  • Click Save and close.
To create an entry:
  • Click Create.
  • Enter the Description and Parent. For example, it can be Income for an income entry.
  • Specify the Order in which it appears in your WCED 043 (only for the standard report form).
  • Click Save and close.
5. Once you finish creating income entries, double-click Expenses and specify the required number in the Order field.
6. Click Save and close.
7. Create expense entries as described above.
If you use the stadard 043 form, the created entries will appear in the WCED 043 report in the specified order.

Mapping 043 Entries to Chart of Accounts

Before you can generate the WCED 043 report, you need to map 043 entries to your Chart of accounts.
  1. Go to Accounting and click Chart of accounts.
  2. Open the required GL account and specify the corresponding entry in the WCED 043 entry field.
  3. Click Save and close.
  4. Repeat steps 2-3 for each GL account.

Checking Unlinked 043 Entries

It is important to check the accounts that have transactions but are not linked to the 043 report and link them correctly.
To do it:
  1. Go to School and click WCED 043 under reports.
  2. Click Run report.
  3. Click Check accounts.
  4. Analyze the results.
If there are any unlinked accounts, open them and specify the corresponding WCED entries for them.

Setting up Standard WCED 043 Report

If the Use new form for WCED 043 report checkbox is cleared in Quick menu > Settings > School, the system uses the standard form of the WCED 043 report.
Let's consider we need to create the following WCED 043 report in the system:
As you can see on the picture above, first comes Income, this Income contains three sections: Net school fees (containing Current School Fees), WCED Transfer Payments (containing Norms & Standards Allocation, School Fees (No Fee Allocation), Day To Day Maintenance - Section 20, etc.), and Other Income. So in the system, for Income we specify Order 1, as it goes first in our 043 form. Then we create two groups Net school fees (order 2 in the report) and WCED Transfer Payments (order 4 in the report) and specify Income as a Parent (as both groups go under Income in our 043 form). Then we create our entries: for Current School Fees we specify order 3 and Net school fees as a Parent, for Norms & Standards Allocation - order 5 and WCED Transfer Payments. For Other Income, we specify Income as a parent, and so on. The screen below demonstrates how it looks in the system:

Setting up New WCED 043 Report

If the Use new form for WCED 043 report checkbox is selected in Quick menu > Settings > School, the system uses the new form of the WCED 043 report.
New WCED 043 form:
Standard WCED 043 form:
Unlike the standard one, this new form takes enteries not from the WCED 043 entries catalog but from the WCED 043 entries settings catalog. There are predefined entries in the WCED 043 entries settings catalog, but you can create your own entries as well.
To create you own entries:
  1. Go to School and click WCED 043 entries settings.
  2. Click Create.
  3. Specify the Description of your entry and the Parent group (you can create your own groups as well).
  4. In the WCED043 entries field, select the previously created WCED 043 entry. The system will use the GL accounts assigned to this WCED 043 entry to calculate the report values for each entry setting.
When you run the 043 report in this case, the system takes entries form the WCED 043 entries settings catalog, but the report values are calculated based on the GL accounts assigned to the WCED 043 entry specified for this WCED 043 entries setting.

Drilling Down WCED 043 Report

Drilling down the WCED 043 report is a great tool to show the user all the transactions that make up the amount in the report.
  1. Go to School and click WCED 043 under reports.
  2. Click Run report.
  3. Double-click the required entry name.
  4. Click Run report.
  5. Analyze the list of all documents that make up the account amount.