Payments

The Payments document records payments made to a customer or a vendor that will not have an invoice associated with the payment. You can use the Payment document to record a cash payment that has been paid by printing a check from within the system.

Creating Payments

  1. Go to Bank > Payments.
  2. Click Create.
  3. On the Main tab, select a Bank account from the drop-down list. This is the account from which the payment is made. For cash payments, select Petty cash account.
  4. Select a Payment method from the drop-down list.
  5. The Posting date is today's date by default. Change this if necessary to reflect the actual date of the payment.
  6. Select the counterparty from the Company drop-down list (optional). This may be a customer or a vendor.
  7. Enter a payment reference number in the Check / Ref # field (optional).
  8. Click Add and specify the expense GL account. For example, Staff refreshments.
  9. Enter the Amount.
  10. In the Note column, enter what you spent money on.
  11. On the Memo tab, add notes if necessary.
  12. Click Post and close.

Checking Account Balances

To check balance on the particular account:
  1. Go to Accounting > Chart of accounts.
  2. Search for your account. For example, Petty Cash.
  3. Select the required account and click General ledger at the top.
You will see how much you have on the selected account.