Inventory Adjustments

Overview

To record the identified stock discrepancies, create inventory adjustment documents. You can use inventory count sheets to automatically fill new inventory adjustment documents or create and fill inventory adjustment documents manually.

Adjusting Stock Using a Wizard

Note:
  • You can reclass stock only for goods with a common unit of measure as during the offset the quantity of outbound and inbound goods is the same.
  • You cannot make a stock reclass transaction for items that have different VAT rates.
  • The stock quality change transaction is made only for the goods that have different quality attributes.
To adjust inventory using a wizard:
  1. Go to Warehouse and delivery > Inventory adjustments.
  2. Click Create > By using wizard.
  3. In the Inventory adjustment wizard workplace, on the Setup page, select the Warehouse.
  4. Specify the Physical inventory register period and the Inventory adjustment date.
  5. Click Set filter to customize the selection.
6. Click Next.
7. On the Reclass stock or change quality page, select a line in the Stock shortage table and a relevant line in the Stock surplus table.
8. Click Process selected items and specify the quantity to reclass.
9. To automatically reclass all matched lines, click Reclass all stock and Process stock quality... The system will automatically fill the Stock reclasses and quality changes table with inventory to offset.
10. Review the filled information and click Next.
11. On the Assign company stock for adjustment page, do one of the following:
  • Select the Stock quality change in the Operation type to process the data related to changes in quality and generate the Stock quality change (by custom price) and Stock quality change (by cost) documents.
  • Select the Stock reclass in the Operation type to process the data related to item reclassification and generate the Stock reclass documents.
  • Select the Stock shortage in the Operation type to process the data related to inventory shortages and generate the Stock shortage recognition documents.
  • Select the Stock surplus in the Operation type to process the data related to inventory surplus and generate the Stock surplus recognition documents.
You can select all operations at once.
12. Review the information in the Stock discrepancies pending company stock assignment table.
13. Select the line and click Company remaining goods report.
14. In the Company stock balance report, review the list of companies in columns that have the selected item in available stock.
15. Go back to the Assign company stock for adjustment page.
16. To assign company stock manually:
  1. Select the line and click Assign company stock manually.
  2. Select the Company.
17. To assign company stock automatically to all lines:
  1. Click Assign company stock automatically.
  2. Define the priority for the list of companies. If the item is identified in several companies' stock, the system will select the first specified in the order of priority.
  3. The system will automatically fill the Stock discrepancies assigned to company stock table with the inventory assigned to company stock.
19. Click Next. The system will automatically create and fill all necessary inventory adjustment documents.
20. On the Review generated inventory adjustment documents page, review the list of created and posted inventory adjustment documents if there are no errors.
21. Open the document and fill the required fields if the document is not posted.
22. Select the documents, click Print and choose the necessary print forms.

Changing Goods Quality

  1. Go to Warehouse and delivery > Inventory adjustments.
  2. Click Create > Stock quality change.
  3. On the Main tab, fill the Company, Business unit, Warehouse, Expense item, and Expense dimension fields.
4. On the Stock tab, add a new line and fill all required fields: original Item, original Item variant, other quality Item, other quality Item variant, Quantity, and other.
5. Specify the Price manually or click Fill in prices > by cost/price type depending on the business transaction.
6. Click Post and close.

Reclassing Inventory

  1. Go to Warehouse and delivery > Inventory adjustments.
  2. Click Create > Stock reclass.
  3. On the Main tab, fill the Company, Business unit, Warehouse, and Price type.
  4. Leave the Receive goods at adjustment cost checkbox cleared.
  5. Do one of the following:
  • Specify the Expense item, Expense dimension, Income item, and Income dimension fields to record cost differences of the reclassified goods.
  • Select the Receive goods at adjustment cost checkbox to avoid any differences in the cost of the reclassified goods.
6. On the Stock tab, add a new line and fill all required fields: original Item, original Item variant, other Item, other Item variant, Quantity, and other.
7. Specify the Price manually or click Fill in prices > by cost/price type.
8. Click Post and close.

Registering Inventory Shortage

  1. Go to Warehouse and delivery > Inventory adjustments.
  2. Click Create > Stock shortage recognition.
  3. On the Main tab, fill the Company, Warehouse, Price type, Expense item, and Expense dimension fields.
4. On the Stock tab, add a new line and fill all required fields: Item, Item variant, Quantity, and other.
5. Click Post and close.
The Price will be defined within the cost calculation procedure.

Registering Inventory Surplus

  1. Go to Warehouse and delivery > Inventory adjustments.
  2. Click Create > Stock surplus recognition.
  3. On the Main tab, fill the Company, Business unit, Warehouse, Price type, Income item, and Income dimension fields.
4. On the Stock tab, add a new line and fill all required fields: Item, Item variant, Quantity, and other.
5. Specify the Price manually or click Fill in prices > by cost/price type.
6. Click Post and close.