Consignment Sales Documents

Here you will find out what documents to create to register Consignment sales in the system.

If required, you can create a sales quotation of a Consignment sale type.

Once there’s an order from a consignee, register a sales order in Sales > Sales orders with the Consignment sales transaction. It is used to plan goods transfer to the consignee.

To register an actual consigned goods transfer, create a Consignment sales document. Remember that these goods are transferred without transfer of ownership.

When the goods are sold by the consignee, you register a Consignment issue notification document (see below).

To register the goods return from the consignee, generate the Sales return credit note with the Consignment pickup transaction based on the Customer invoice.

Once the goods are sold, a consignee sends you a report. Register it in the system as Consignment issue notification:

3. Find and select the appropriate reference and click Register consignment notification.

4. In the Consignment issue notification document, click the Main tab.
5. Check the Consignee, Company, Counterparty, Terms of sales, and Contract.

6. On the Commission tab, check whether the Calculation method is correct. If it is not specified, select any of the following:

7. Enter a commission Rate/Amount depending on the selected method.
8. Select a VAT rate. The system will automatically calculate a VAT amount.
9. In the Item field, enter the service of consignment sale of goods.
10. To take the commission from the amount payable by consignee, select the Offset commission checkbox. To post commission receivables/payables without offset, clear the checkbox and enter a Payment date.
11. Click the More tab.
12. Enter a Reference number and a Date of the original document.
13. Fill other required fields.

14. On the Goods tab, review the lines already filled. There are two options to fill in the lines automatically:

• To fill the number of goods sold by the consignee based on the results of physical inventory count, on the Main tab, select the By inventory count result checkbox. On the Goods tab, click Fill > Recount balance and sales by accounting data.
• To fill the number of goods sold by the consignee based on the sales results, on the Goods tab, click Fill > Select from consigned stock.

15. Fill the Selling price and VAT amount columns.
16. To calculate the commission amount, click Calculate commission.
17. Enter the Number and Date and select a Customer for each document line.
18. Click Post and close.

You can pay the commission amount by generating an Outgoing payment from cash or bank account right from the document. To receive money, use the Incoming payment document

To register an invoice to the consignee:

3. Select the required reference and click Issue invoices via consignee.

4 In the Customer invoice document, select a Consignee, a Company, a Consignee's counterparty, a Contract.
5 Fill customer data: a Customer, a Counterparty, a Contract.

6 On the More tab, fill other required fields.
7 On the Goods tab, review the lines already filled.
8 Fill the Price column and select the VAT rate for each line.
9 Click Post and close.

There are might be situations, when the customer returns the goods after the Consignment issue notification is registered.

If the consignee keeps such goods to sell them again later, a consignor registers Consignment stock adjustment with negative goods quantity:

If the customer returns the goods after the Consignment issue notification is registered, and the consignee decides to return the goods to the consignor, a consignor registers Receipt of goods from consignee with the Consignment pick-up transaction based on the Consignment sales document. In addition to the goods return, Consignment issue notification with negative goods quantity is to be created in this case.