Consignment Procurement Documents

Purchase Order

When you’re ready to purchase goods for consignment and also want to plan it, issue a purchase order in Purchases > Purchase orders with the Consignment procurement transaction. Note that you do not plan payments under this document.

Purchase Invoice

Once you receive the goods, generate a Purchase invoice document based on the Purchase order with the Consignment procurement transaction.

Selling Consigned Goods

You can sell goods using both wholesale (Customer invoice) and retail (Receipt) documents.
When you register documents, you cannot see, whose goods are going to be sold. It’s determined automatically based on what goods were received first, no matter if it’s our product or consignor’s one. If required, you can check whose goods were sold and edit it while creating a sales document.
To edit the ownership of sold goods:
  1. Go to Sales > Sales documents (all).
  2. Open any invoice.
  3. Click More actions > Open inventory owner attributes.
  4. Click Specify inventory owner attributes manually.
  5. Make the necessary changes.
  6. Click Add to document.

Consignment Notifications

Once consigned goods are sold, register a report to the consignor:
  1. Go to Purchasing > Consignment notifications - Intercompany > References for registration.
  2. Select the reference and click Generate consignment notifications.
  3. On the Main tab, specify the Period.
  4. To add the amount of payment, click Amount due on the Main tab. Usually, the payment amount is equal to the amount of sold goods.
  5. To clear the advance payment, click Payment offset.
  6. Check the populated details, make the necessary changes, and Post the document.

Registering Goods Return

If you fail to sell the goods, you can return them to the consignor:
  1. Go to Purchasing > Purchase documents (all).
  2. Create Return of goods to vendor with the Return of goods to consignor operation.
If you need to return the goods previously sold to a final customer:
  1. Create Return of goods from customer.
  2. Create Return of goods to vendor with the Return of goods to consignor operation.
  3. If there was a Consignment notification generated for the returned goods, it will be taken into account when registering a new Consignment notification document (in this case, goods might have negative balances).

Writing-off Consigned Goods

To reflect write-off of goods accepted from the consignor:
  1. Go to Warehouse and delivery > Inventory adjustments.
  2. Click Create and register a Stock shortage recognition.
3. Go to Purchasing > Consignment notifications - Intercompany > References for registration.
4. Select the required reference and click Generate consignment notifications.
5. The Vendor consignment stock adjustment document will be created.

Revaluation in Consignment Procurement

Goods accepted for the consignment sales may be revalued. It’s applicable only to the goods for which the Consignment notification was not generated. For example, this might be useful if the goods are poorly sold and the consignor agrees to reduce the price.
To revalue the goods:
  1. Register new supplier prices using the Vendor price registration document available from the Vendor price lists.
  2. New prices will be used the next time you generate Consignment notification.